Remote Online Notary
Texas-authorized notarization, no matter where the signer is.
Remote Online Notary (RON) for documents eligible for electronic execution. Audio-visual session with credential analysis and identity verification. Notary based in Texas; signers welcome from any state where RON is recognized.
Texas RON Authorized · KBA Identity Verification · Credential Analysis · Encrypted Session Recording · 10-Year Retention · $1M E&O Insured
What is RON?
A notary appointment over video, with the same legal weight as in-person.
Remote Online Notarization is a notary appointment conducted over a secure audio-visual session. The signer joins from a computer, tablet, or phone with a camera and microphone. Identity is verified through credential analysis software (which reads and validates the photo ID) and knowledge-based authentication (questions drawn from public records that only the real person can answer). The document is reviewed and digitally signed during the session, the notary applies an electronic notarial seal, and the entire session is recorded and retained for ten years.
Texas authorized RON in 2018, and the executed documents have the same legal effect as documents notarized in person. Banks, title companies, government agencies, and courts that accept notarized documents accept RON-notarized documents — with a few exceptions noted below for documents that still require wet ink signatures.
The notary must be physically located in Texas at the time of the session. The signer can be anywhere — another state, another country, in their kitchen in Plano, or in a hotel in Frankfurt. Geography stops being the constraint.
When RON Helps
Common reasons people choose RON.
The signer is out of state
A snowbird in Florida who needs to sign Texas documents. A college student studying out of state. A relative who moved to another state but still has Texas property to address.
Multiple signers in different places
Business partners in different cities, divorced parents in different states signing for a child’s documents, family members coordinating from across the country. Everyone joins the same session from wherever they are.
Time-sensitive documents
A document that needs to be notarized today, before a deadline, or before a flight. RON sessions can often happen within hours, eliminating travel time on both sides.
Loan signings with remote borrowers
Refinances and HELOCs where the borrower is out of state, traveling, or simply prefers to handle the closing from home. Most major lenders now accept RON for refinance transactions. See loan signing details.
Mobility limitations
A signer with mobility challenges, illness, or scheduling constraints that make in-person appointments difficult. RON often makes the appointment possible when otherwise it might not happen.
International signers
US citizens abroad needing documents notarized for use in the United States. Faster than scheduling at a US embassy and accepted by most domestic recipients.
Eligibility
Most documents work. A few don’t.
Eligible for RON: Powers of attorney (durable, medical, limited), affidavits, sworn statements, contracts, business documents, real estate documents that allow electronic signatures, refinance loan packages, hybrid eClosings, healthcare directives in most cases, and most acknowledgments and jurats.
Not eligible for RON in Texas: Wills (Texas estate code requires specific in-person procedures for self-proving wills), marriage licenses, court documents that specify wet signatures, some adoption-related documents, and any document where the recipient explicitly requires wet ink. When in doubt, the receiving party is the right authority — a lender, court, or agency that won’t accept a RON-executed document is the limit, regardless of what’s technically permissible.
If you’re not sure whether your document is RON-eligible, send the document name when booking. I’ll confirm before scheduling, and if RON isn’t appropriate, we can switch to in-person mobile notarization without losing the appointment.
How a Session Works
Five steps from booking to executed document.
Booking & document upload
Schedule the session and upload the document in advance. RON eligibility confirmed before the appointment is locked in.
Identity verification
Just before the session, the platform performs credential analysis on the photo ID and presents knowledge-based authentication questions drawn from public records.
Audio-visual session
Notary and signer connect via video. The notary confirms identity in person on camera, reviews the document, and walks through any questions.
Signing & sealing
The signer applies their digital signature on the platform; the notary applies the electronic notarial seal. Everything is timestamped and tamper-evident.
Document delivery
The executed document downloads immediately. The signer keeps a copy; the recipient (lender, agency, etc.) gets the version they need.
Session retained
The full session recording is retained for ten years per Texas requirements. Available if anyone ever needs to verify the notarization later.
Pricing
RON pricing.
Two pricing tiers. Single-document RON sessions are priced per notarial act at the Texas statutory maximum — combining the $10 standard notarial fee under Tex. Gov’t Code §406.024 with the $25 RON additional fee under Tex. Gov’t Code §406.108, for $35 total per online notarial act. RON loan signings are priced at the same flat rate as in-person direct title company assignments.
Single Document RON
$35
per online notarial act ($10 standard notarial fee + $25 RON additional fee, Texas statutory maximum)
For affidavits, powers of attorney, single-document contracts, and most non-loan-signing RON appointments. Most documents require one or two notarial acts. Total cost confirmed in writing before the session is scheduled.
RON Loan Signing
$225
flat rate per direct title company signing
Same rate as in-person direct title company assignments. Signing service marketplace assignments at $125 minimum. Includes package review, the session itself, and post-session document delivery to the title company.
Note: A small platform fee may apply for KBA verification, included in the quote before booking. See full fee schedule.
Frequently Asked
Common questions about RON.
Will my recipient accept a RON-notarized document?
Almost always, yes. Texas RON-executed documents have the same legal effect as in-person notarized documents and are accepted by banks, title companies, government agencies, courts, and most institutions in Texas and the other 40+ states that recognize RON. The exceptions are usually specific recipients with internal policies that haven’t caught up — for example, some county clerks still require wet signatures for certain filings. When in doubt, ask the recipient before booking.
What technology do I need?
A computer, tablet, or smartphone with a working camera and microphone, and a reliable internet connection. The platform runs in a web browser — no app downloads required. Test the link in advance if you can; the platform usually offers a quick connection test before the live session.
What if I fail the knowledge-based authentication?
KBA failures happen — the questions are drawn from credit and public records, and people who’ve recently moved, paid off accounts, or have thin credit files sometimes can’t answer enough correctly. If KBA fails, the session can’t proceed, and the platform usually allows one retry. If KBA fails twice, RON isn’t an option for that signer; we switch to in-person mobile notarization. There’s no charge for sessions that don’t complete due to KBA failure.
Can the signer be outside the United States?
Often yes, with caveats. Texas RON law allows the signer to be anywhere, but the document must be intended for use in the United States, and KBA may require US-based credit history. Signers abroad with US-based credit histories generally complete RON sessions without difficulty. If you’re an expat or a foreign national, send the document and signer location when booking and I’ll confirm whether RON is workable.
Can you notarize my will via RON?
No. Texas estate code requires self-proving wills to be witnessed and notarized in person. Wills can be executed without notarization (using witnesses only), but the self-proving affidavit that simplifies probate has to be notarized in person. Estate planning notarization covers this with mobile in-person service.
How long does a RON session take?
Single-document sessions usually take 15 to 25 minutes including identity verification. Loan signings run 45 to 75 minutes depending on package size, similar to in-person closings. Schedule a buffer; KBA can occasionally take a few extra minutes if there are unusual records or the platform is being cautious.
Schedule a RON session.
Most sessions can be scheduled within one business day. Same-day available when calendar permits.
Not sure if RON is right for your document? Send the document name and I’ll confirm eligibility before scheduling.
